EHDC's Guide for Suppliers - Awarding and managing contracts

Evaluation of tenders

Once received, all tenders will be kept securely until the closing date. They will be opened together, in the presence of at least two officers and the Council’s Portfolio Holder. They can not be opened by the officers involved in the project. Details of the contractor and the value of the tender will be recorded in a register.

To preserve the integrity of the competitive process, evaluation of tenders is carried out objectively and in a consistent way. We usually select suppliers on the basis of the most economically advantageous. Price is important, but there are occasions when other criteria will be considered such as quality, reliability, delivery times, technical assistance, after sales service etc.

Awarding contracts

The Council will inform all tenderers of the outcome of their tender as soon as is practical after they have been evaluated.

Contract Management and Monitoring

The Council will monitor progress of the contract, or the standard of services provided on our behalf, to ensure that the requirements of the contract are being met.

Goods contracts - this will involve regular communication with a contract administrator and submission of activity records.

Service contracts - an officer will be designated to monitor performance of the contractor. Payment will be made in accordance with the agreed terms and conditions.

Return to the EHDC's Guide for Suppliers