The Freedom of Information Act 2000 gives you the right to access many types of recorded information held by public organisations, such as the council. ‘Recorded information’ means information that is:
- held on computers
- in emails
- in printed or handwritten documents
- in images, video and audio recordings.
Where can I find the information?
A lot of council information is available on our website through our Publication Scheme. This is a requirement of the Freedom of Information Act.
You can also apply to us for information that is not part of the Publication Scheme. We must reply to your request within 20 working days.
There are some types of information that we won’t be able to give you for legal reasons, for example, because it would give you personal information about someone else. This is covered by the Data Protection Act.
How do I apply for information not in the Publication Scheme?
Before applying, you should check that the information is not already available through our Publication Scheme.
The easiest way to apply for other information is to use our online contact form – FoI requests.
Alternatively, you can call 01730 266551
Write to: Customer Services (FoI & EIR), Penns Place, Petersfield, Hants GU31 4EX
- You must give your name and a postal or email address.
- Try to be as specific as you can about the information you want.
Is there a charge?
The council can make a charge to cover costs such as photocopying and postage.
How we deal with your request
We must reply within 20 working days. If we can’t give you the information at that time, we will explain why. In complicated cases, the time limit can be extended to a maximum of 40 days from the date of your request.
Can I complain if I’m not happy with the way my request is dealt with?
You can ask for an internal review. You should make your complaint within two months of our response.
The Information Commissioner’s Office recommends that public authorities carry out internal reviews within 20 working days.